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Employment Tax Records

Records for employment taxes need to be kept for at least four years.

Records to keep:

Your employer identification number (EIN). EMPLOYER ID NUMBERS (EIN)(click here) Form SS-4

Amounts and dates of all wage, annuity, and pension payments.

Amounts of tips reported.

Records of allocated tips.

The fair market value of in-kind wages paid.

Names, addresses, social security numbers, and occupations
of employees and recipients.

Any employee copies of Forms W-2 and W-2c that
were returned to you as undeliverable.

Dates of employment.

Periods for which employees and recipients were paid while absent due to sickness or injury and the
amount and weekly rate of payments you or third-party payers made to them.

Copies of employees’ and recipients’ income tax withholding allowance certificates (Forms W-4, W-4P, W-4S, and W-4V).

Dates and amounts of tax deposits that you made.

Copies of returns filed, including Form 941, Tax Records and confirmation numbers.

Records of fringe benefits provided, including substantiation.